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Grant Manager

Application due:  August 9, 2024  *  Classification:  Full-time employment  *  Reports to:  VP of Fund Development

Grant Manager is responsible for managing all aspects of the grant process, securing long-term financial and program support from the government, public and private sources. Responsibilities include research, grant writing, compliance reporting, assembling, and maintaining contracts, and interaction and correspondence with funding sources. Assists with program development and evaluation processes.


Essential Functions

  • THAW Knowledge
    • Acquire and maintain sound knowledge and understanding of the overall mission and work of the organization and use that knowledge and understanding to comprehend better all projects and programs for which grants will be sought.
  • Research
    • Research, monitor, and identify prospective public and private organizations and agencies, along with government funding opportunities, analyze the likelihood of funding for projects in alignment with THAW’s strategic plan initiatives.
    • Meet with Program Directors regularly to report grant opportunities, the status of grant applications and awards, and grant reporting deadlines and requirements.
  • Grant Writing
    • Compile, write, and edit grant applications exhibiting strong writing skills and a high-level command of grammar and spelling.
    • Collaborate with colleagues to solicit feedback, ensure completion, coordinate the submission of all grant applications, and required documentation with THAW team members by deadline dates.
    • Keep in contact with grantors during their review of a submitted grant application to supply additional supportive material as needed.
    • Coordinate and oversee special initiatives for grant consideration, such as challenge and matching funding.
  • Compliance and Reporting
    • Prepare and maintain grant records; develop, maintain, and share a comprehensive annual grants calendar that establishes target dates for information gathering, writing, review, approval, transmittal, and reporting.
    • Partner with Program and Operations leaders/staff to ensure compliance with the rules and regulations administered by the grantor; oversee special audits conducted by the grantor.
    • Proactively gather and document feedback from state funders; share with Program and Operations Department leaders to support compliance, training, and continuous improvement efforts.

Knowledge, Skills, and Abilities

  • Demonstrate passion and advocate for THAW’s vision and mission, and experience working withand desire to support vulnerable populations.
  • Proficient in Raiser’s Edge, Salesforce, Fluxx, Oracle, and Microsoft and Adobe products preferred.
  • Possess expertise in interpreting complex and technical grant funding requirements, submissions, and budget projections.
  • Adept at interpreting federal, state, and local government laws and regulations regarding grant administration.
  • Proficiently and effectively communicate across a broad spectrum of stakeholders, including staff, both orally and in writing required.
  • Possess excellent problem-solving skills and the ability to exercise sound judgment.
  • High ethical standards.
  • Work occasional evenings and weekends, as needed, to ensure timely project completion.
  • Seek out information and answers to inform an approach, obtain recommendations, and conduct discussions with others.
  • Conduct upfront planning and anticipate questions and what will be needed to complete assignments effectively.
  • Exhibit an active interest in what and how THAW delivers current and new services by leveraging THAW documents, relevant information gained from others, and individual research.
  • Ability to build, lead, maintain, and leverage partnerships with internal co-workers and external stakeholders.


  • Bachelor’s degree in relevant field or equivalent combination of education, training, and experience.


  • Minimum of 3 years’ experience in the nonprofit sector
  • Minimum 2 years’ experience as a grant writer/manager
  • Experience writing grants and managing funders’ grant cycles, including preparing reporting documentation, monitoring budget, and program as required by the grantor.
  • Experience with grant and financial data reconciliation and preparation for an annual audit.
  • Database management and Raiser’s Edge experience are highly preferred.
Physical Requirements
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel objects, reach with hands and arms, and to stand, walk, bend or lift up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
THAW will make reasonable accommodations necessary to comply with the ADA regulations.
Travel Requirements
Limited local travel for this position may be required (5-25%). Employee must have use of reliable transportation. A valid driver’s license and vehicle insurance is required if using a personal vehicle on company business.
Work Environment
This position operates in professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
COVID-19 Considerations
THAW has instituted mandatory vaccine requirements and currently works a hybrid schedule (minimum 2-3 days in the office/week).
The Heat and Warmth Fund (THAW) is stabilizing and empowering Michigan families, keeping them healthy, safe, and warm. Since its inception in 1985, THAW has distributed over $220 million in assistance to more than 300,000 Michigan households.
The Heat and Warmth Fund (THAW) is an equal opportunity employer. THAW does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

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